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Best One Printers Small Business in 2023

    A printer is essential for you to store documents on paper that you can easily carry. Working on a computer and you need a hard copy immediately, the printer helps you to complete the tasks efficiently. Business owners, company workers who need to copy, print, and the scan will find it is a must-have device for their works, especially in small businesses.

    Exactly, having this machine for your small business and the home office is really accessible to people in the office. In fact, there are several compatible, speedy, and suitable all-in-one printers that you might want to own because they save time, and money. Also, your small business can streamline the production of work with the design of printer, copier, and scanner and fax in one machine. Hence, we highly recommend the top 10 best printers in 2023 in the following list to make you pick one.

    List of Best One Printers Small Business in 2023

    Table of Contents

    10. Cost-saving HP Officejet Pro L7580 All-in-One Printing Machine

    Cost-saving HP Officejet Pro L7580 All-in-One Printing Machine

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    HP Officejet Pro L7580 is an all-in-one printing machine with high quality of scanning at 2,400 dpi resolution. This inkjet printer can print in both black and color inks and produce 35 pages in a minute. Moreover, you can easily access by using cable, wireless, and USB connections to connect with Windows and Mac computers. This gray silver printer weighs 32.80 pounds with 14.02 x 22.91 x 20.67 inches.

    Besides a few great functions, it does not need a lot of inks to print out; therefore, it cuts down your cost consumption. To utilize this printer for better results, you can use its HP original ink. Another special thing about it is its feature is easy to store on a desk which is the most suitable for the office of the small business. Not only this, the price of HP L7580 is reasonable.

    Take-Home into Consideration

    • Cost-saving

    • Built-in wired networking

    • Fast printing

    • Affordable

    A Little to Perfection

    • Slightly large and heavy

    9. Kodak EasyShare 5500 Multi-tasking Printer

    Kodak EasyShare 5500 Multi-tasking Printer

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    Another product on the list is a two-sided printer Kodak EasyShare 5500 that weighs 35 pounds. You will love its speedy documents and high-quality photos printing, copying, and scanning. On top of that, users can print photos from the memory card of the camera conveniently without connecting computers. At the same time, this unit has a size of 15.1 x 22.48 x 19.48 inches. Especially, with the things make you like about it more is it prints on both front and back sides and the feature of a 35-page automatic document feeder.

    In addition, this Kodak product lasts for years although you use all functions every day. So it is really easy and trustable to use. Also, if you need to print a photo that comes out beautifully and similarly to the original one in your camera, this all-in-one printer is fit well for your choice.

    Take-Home into Consideration

    • Pretty feature

    • Reliable

    • Professional colored photos printing

    A Little to Perfection

    • A bit noisy

    • Slightly heavy

    8. Epson Workforce WF-2830 All-in-One Printer with Wireless Connection

    Epson Workforce WF-2830 All-in-One Printer with Wireless Connection

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    Are you looking for a printer that you can print even if you stay far away from it? A machine by Epson has a special feature of printing wirelessly from computers, tablets, and smartphones through connecting Wi-Fi. Users of IOS and Android portable devices can access it with hands-free and voice-activated functionality. Regarding the product detail, it has a weight of 11.5 pounds along with a size of 7.2 x 6.81 x 4.84 inches.

    Furthermore, this printer 1.4 inches touchscreen simplifies the printing tasks. Meanwhile, it prints on both sides of the paper, and its 30-page printing-scanning work through an automatic feeder. With its 100 sheets paper capacity, it allows you to put the paper in the tray less often. There is also incredible capability with clear printing images and texts to provide the best performance on your reports, proposals, and documents.

    Take-Home into Consideration

    • Efficient

    • Speedy

    • Hands-free voice-activated printing jobs

    A Little to Perfection

    • Only Epson ink cartridges work compatibility

    7. Efficient and Modern Brother MFCL2750DW Monochrome All-in-One Laser Printer

    Efficient and Modern Brother MFCL2750DW Monochrome All-in-One Laser Printer

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    Another type of fast and user-friendly printing machine is the product by Brother. It is made up of plastic for its material and available in black color. On the other hand, it weighs 26.5 pounds and has a size of 15.7 x 16.1 x 12.5 inches. More than that, the features are designed for quick printing of up to 36 pages in one minute. Also, there is easy connectivity from smartphones, computers to the printer including wireless service and NFC technology (Google Drive, Dropbox, etc.).

    Besides, it is not complicated for the set-up. You firstly place this printer on the position where you want to put it and connect to your network then install the software. After that, the printer will set by itself and take around 40 minutes. Meanwhile, its scan quality satisfies the users because the scan resolution is up to 1200 x 1200 dpi which is very clear. Aside from non-cable connection, Windows and Mac are compatible with this printer even though they have the latest update and you don’t need to install any special software.

    Take-Home into Consideration

    • Fast and easy printing

    • Sharp texts and images quality

    • Touchscreen

    A Little to Perfection

    • A bit noisy while printing

    • Large and heavy

    6. Xerox Phaser Printer Brand

    Xerox Phaser Printer Brand

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    If you are finding a printing device that allows up to 7 users, here is another brand from Xerox Phaser. This Xerox 6510/DNI printer is not light as it weighs 52.5 pounds and has a size of 16.5 x 19.6 x 13.7 inches. However, it is convenient to use as it provides quality print at 1200 x 2400 dpi resolution and a 150 sheet paper tray capacity. On top of that, the speed of printing a page of a paper in black-and-white (texts) is 7.5 seconds whereas 8.8 seconds in color.

    Besides, you can set it up easily and connect a variety of mobile devices to this printer wirelessly. Additionally, through using Wi-Fi, you will have no worries while connecting directly from smartphones because there are security features that prevent this printer from printing unintended recipients’ documents. Furthermore, not only Windows and Mac are compatible with the Xerox Phaser printer but Linux also.

    Take-Home into Consideration

    • Fast printing

    • High-quality texts and graphics

    • Secure

    A Little to Perfection

    • No scanner, copier, and fax

    5. Light but Huge Capacity Canon PIXMA MG2920 Multifunction Printer

    Light but Huge Capacity Canon PIXMA MG2920 Multifunction Printer

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    Canon PIXMA MG2920 design is perfect for small businesses and home offices. It is a light, handy, and reliable multitasking printer that handles fast printing jobs of 8-image-per-minute for black and 4-image-per-minute for color. What is special about it is that printing quality is at 4800 x 600 dpi resolution. Thus, the documents come out in crisp letters and images. Regarding product detail, it has a weight of 9 pounds with a size of 16.8 x 5.8 x 12.1 inches.

    On top of that, the Canon MG2920 printer allows access from many apps such as Facebook, Twitter, Google Drive, and more if you have a free PIXMA Printing Solutions (PPS) app on your mobile devices. So you can print photos and documents wirelessly. Also, you don’t have to worry about bothering other people while printing because this printer has a quiet mode. Plus, this lightweight printer is really convenient to set up which can finish in 30 minutes.

    Take-Home into Consideration

    • Speedy printing

    • High-quality texts and graphics

    • Not heavy

    • Quiet

    • Affordable

    A Little to Perfection

    • No USB cable

    4. Canon PIXMA MG5320 Printer with CD or DVD Printing

    Canon PIXMA MG5320 Printer with CD or DVD printing

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    Another awesome printer you might take into account is Canon PIXMA MG5320. Similar to other brands, it works successfully with Windows and Mac. Producing documents and pictures via this printer with ease at fast speeds of 12.5 pages per minute in black and 9.3 pages per minute in color as well as providing quality prints at 9,600 x 2,400 dpi resolution. Moreover, there is 2-way tray feeding that allows users to not refill papers frequently.

    It features built-in networking, wireless, and USB cable connectivity. Hence, you can print, scan, copy, and photo effortlessly from computers and phones. Besides, it also has an incredible feature which is a CD tray and it enables you directly to print on printable CDs, DVDs, or Blu-ray Discs. Regarding the set-up, it takes approximately 40 minutes to complete.

    Take-Home into Consideration

    • Lightweight

    • Sharp texts and images

    • CD or DVD printing

    A Little to Perfection

    • No fax

    3. Reliable Epson WorkForce 630 All-in-One Printer Brand

    Reliable Epson WorkForce 630 All-in-One Printer Brand

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    In terms of speedy printing and faxing, Epson has this capability. Regarding printing, it prints automatically on two-side. Plus, with a 30-page sheet feeder and print speeds of less than 15 ISO pages per minute in either black or color, it helps to copy, print, and scan a large number of documents quickly. For fax, it can produce a page in black and color by taking 3 seconds, store 60 contact numbers and it has 180 pages of fax memory.

    Besides these great features, Epson 630 is perfect for small businesses with its energy-saving benefit that utilizes around 70% less power compared to laser printers. Additionally, it is efficient to print via connecting USB cable and drive manually as well as sharing from several computers and smartphones wirelessly. Not only that, this reliable printer is water-resistant prints, and prevents documents from being smudged, faded. Especially, it takes around 20 minutes for the setup completion.

    Take-Home into Consideration

    • Quick printing

    • Save time, energy, and space

    • Prevent from being smudge, fade, and offers water-resistant prints

    A Little to Perfection

    • A bit heavy

    2. 49.6 pounds Brother MFC9130CW Multifunction Printer

    49.6 pounds Brother MFC9130CW Multifunction Printer

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    Here is another incredible printer on our list. It is an all-in-one printer featuring 1200 x 2400 dpi resolution printing and scanning quality along with a huge capacity paper tray of 250 sheets. Unlike other brands, this printer has two special features that are beneficial for small businesses. Especially, it saves color cost per copy because there are High Capacity Replacement Color Toners. Moreover, it does not consume much energy if selecting Deep Sleep Mode and Auto-Off Mode when it stays on all the time without being used.

    In addition, its built-in 3.7 inches color touchscreen allows you to print from and scan to online applications such as OneNote, Google Drive, and more; hence, you can use it easily. Furthermore, you will be satisfied with its speed of printing at 19-page per minute and scanning at 29-image per minute in black and 22 images per minute in color. More than this, you can also print wirelessly from a mobile phone, tablets, and laptop or connect this printer to a computer through a Hi-speed USB interface.

    Take-Home into Consideration

    • Fast printing

    • Color touchscreen

    • Vivid texts and images

    • Quiet while printing

    • Efficient and economical

    A Little to Perfection

    • Quite large and heavy

    • Two-sided printing manually not automatically

    1. Professional-Quality and Efficient HP All-in-One Printer

    Professional-Quality and Efficient HP All-in-One Printer

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    HP Photo Envy 7120 is the best multifunction printer that uniquely produces photos in vivid blacks and colors like the actual images. Moreover, it has automatic two sides printing together with a 2.65 inches touchscreen which saves time and papers. This printer brings efficiency for copy, print, scan tasks with a 125 sheet paper tray capacity. Similar to other brands, connecting this printer to laptops, phones, tablets wirelessly will help you to print in a quick way. Regarding the item details, it comes in a size of 17.87 x 16.14 x 6.34 inches with a weight of 14.74 pounds.

    Besides, the SD card slot in the printer is a useful feature that enables you to insert the SD card in order to edit, view, and print photos in a breeze. On the other hand, you can print in black with a speed up to 14-page per minute and color in 9-page per minute. Also, its scan speed reaches up to 21-copy per minute for black. Surprisingly, this printer’s installation is able to be completed in less than 10 minutes.

    Take-Home into Consideration

    • Fast printing

    • Pretty

    • Efficient

    • Vivid letters and lifelike pictures

    • Affordable

    A Little to Perfection

    • Quite noisy while printing

    Buying Guides To Choosing Best Printer in 2023


    You should purchase a printer for your small business or home office that fits your space. Considering the large and tiny desk you have, it is better to pick a precise size. Although some printers are lightweight and small, they have huge capabilities allowing you to use efficiently. Thus, we recommend you to consider these criteria if you want a suitable printer.


    Since there are many available connectivity options, you may look for which printer is useful and can be connected with your devices. If your purchasing purpose is to get a speedy printing machine, Wi-Fi and cloud connections are the most popular standard. While some models allow printing wirelessly, others consist of memory cards or SD card ports and also can be used with the cable. 


    In any business, of course, a multi-tasking printer that produces fast print, copy, scan, and fax speed is an essential aspect of your purchasing decision. As printer brands manufacture their printing tasks per minute in black and white, versus color, producing documents in particular pages per minute is different. For instance, black is approximately 10 to 15 pages per minute, whereas color pages per minute are around 10. So it is better to notice this detailed specification that bests for your choice.

    Ink Costs

    Printer ink is one of the most important criteria. If your business demands a lot of papers to print, the use of ink costs accordingly. Most printing machines have their own ink cartridges come along in the package but with limited use. If you want to refill ink, you may purchase more from the brand or apply subscription plans in order to let the supplier provide ink. Importantly, different ink cartridges from the model are not recognized by the printer. Therefore, you need to find out more about the ink details that the printer offers.

    Frequently Asked Questions (FAQs) – Best Printers in 2023

    Do I need a multifunction printer?

    Apparently, with the availability of all-in-one printers, it is much more necessary to do a variety of tasks in a single machine without purchasing many machines. However, you should only buy it if your business requires you to use a printer combined with a scanner, copier, and fax.

    Which printer brand is the best?

    Different printer producers manufacture different printing devices with similar features and benefits. So it depends on the certain specification that you look for. For example, HP and Canon brands are the top recommendation in terms of print speed and professional printing quality. Xerox is special for many users to use at the same time in a single machine. Whilst models of Brother, Epson, and Kodak are high-quality printers.


    Overall, multitasking is so common when it comes to working in a small business field. There are a lot of aspects buyers should put into consideration in order to choose the most suitable printer. So it is based on smudge-free, vivid texts and photos, quick print function, and affordability.

    Our recommendation of the top 10 best printers listed above can be found at the shop as well as the e-market. Exactly, these guides provide more specific and greater ideas of what model printer suits you and your home office the most. Thank you for reading! Hope you enjoy your shopping!

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